Creating and setting up forms

Healee offers a diverse range of forms and questionnaires that enable providers to collect precise patient information at different points of the patient journey.

Note

This topic describes how admins create, configure and manage forms in the Admin Panel area. For details on how providers use forms to gather patient information, see Using forms

Intake forms

To create an intake form:

In the Admin Panel, go to Forms
Click Add form
Enter the form definition, set the form properties
When ready, click Save or Save and close.

The following options are valid for intake forms:

Format (Definition): JSON
All forms must be in a valid json format. If there is an error in the code, the system will not allow the user to save it until it has been fixed

Type (placement):
This property defines the point/stage of the patient journey at which the form will be triggered:

After Essentials - the step of the patient registration process where patients enter their name, phone number and other demographic data. This step completes the account creation process.
Before Registration - prior to the first step of the account creation process (where the patient enters their email address).
Search - refers to the search area showcasing all practitioners in the platform, visible to patients once the registration process has been completed

ID: used as reference to the form, especially important for the creation of rules (see Admin Guide > Rules).

Skip Token: allows the user to skip the form.

Properties:

Required - whether the user has to fill it or not.
Default - if there are multiple forms to choose from, one can be set as the default one for all patients.

Submission:

Overwrites the previous entry - if the user fills in the form more than once, each successive copy will get updated as the newest one and there will be no separate copies
Save data as new entry - if the user fills in the form more than once, each iteration will be saved separately to their profile

Note

Once the intake form is set up, admins can add specific provider tags and rules that control the automated matching logic that matches the incoming patient to a filtered set of providers. For further information, see Tags, and Rules.

In-thread forms

To create an In-thread or a Note form:

In the Admin Panel, go to Medical Forms
Click Add form and choose Patient or Specialist, respectively
Enter the form definition, set the form properties
When ready, click Save or Save and close

The following options are valid for In-thread forms:

Format: JSON

Type: for Patient, for Provider

Specialties: The intake forms can be added to a specific practitioner's profile or to a group of practitioners based on their specialty/ies.

Send automatically:

On first patient appointment - the trigger is the booking of the initial appointment by a patient or a practitioner on behalf of a patient.
After each video/audio appointment - after an audio or video call has been completed in the platform between the patient and practitioner.
When patient connected to specialist - upon the creation of the message thread, which might not necessarily be triggered by the booking of an appointment.

Note forms

The provider/note forms, like the patient intake forms, are created in the panel admin area in a JSON format. They can be tied to a specific practitioner or a group of practitioners.

Provider forms are completed and submitted by the practitioner and are stored in the patient's folder in the practitioner's account. The provider forms can be shared with the patient or be kept private to the practitioner only. Depending upon the setup of the entire replica, these might be automatically shared with other practitioners upon connecting with the patient (“shared mode”) or might remain hidden and visible only to the practitioner that created them (“private mode”).

Note

In order to keep a provider form private even in “shared mode”, the following code needs to be entered into the JSON code

"formOptions": {
  "privateForm": boolean
}

List of form properties and core attributes

{
  "formName": string,
  "formType": "chat" | "typeform", // For "eligibility flows" the only supported mode is "typeform". For "patient charting", "intake forms" and "protocols" - "chat" (default) and "typeform" modes are supported
  "formOptions": {
    "privateForm": boolean, // Only used in patient charting scenarios, when true the form is not added to the shared patient record
    "logKey": string,
    "dateFormat": string, // The format for the date input fields. Default: "MMDDYYYY" (for "typeform" forms), "DD MMM YYYY" (for "chat" forms)

    // The following options are supported only in "typeform" mode:
    "dateSeparator": string, // Default: "/"
    "disableProgressBar": boolean, // Default: false
    "disableWheelSwiping": boolean, // Default: false
    "disableNavigationArrows": boolean, // Default: false
    "animationDirection": "vertical" | "horizontal", // Default: "vertical"
    "showQuestionsNumbers": boolean, // Default: true
    "showLettersOnAnswers": boolean, // Default: false
    "messages": {
      "label.button.ok": string, // Default: "Ok"
      "label.hintText.enter": string, // Default: "press <strong>Enter ↵</strong>",
      "label.hintText.multipleSelection": string, // Default: "Choose as many as you like"
      "block.dropdown.placeholder": string, // Default: "Type or select an option"
      "block.dropdown.noSuggestions": string, // Default: "No Suggestions!"
      "block.shortText.placeholder": string, // Default: "Type your answer here"
      "block.longText.placeholder": string, // Default: "Type your answer here"
      "block.longText.hint": string, // Default: "<strong>Shift ⇧ + Enter ↵</strong> to make a line break"
      "block.number.placeholder": string, // Default: "Type your answer here"
      "block.email.placeholder": string, // Default: "Type your email here"
      "block.defaultThankYouScreen.label": string, // Default: "Thanks for filling this in.\n\n We will contact you soon"
      "label.hintText.key": string, // Default: "Key"
      "label.progress.percent": string, // Default: "{{progress:percent}}% completed"
      "label.errorAlert.required": string, // Default: "This field is required!"
      "label.errorAlert.date": string, // Default: "Invalid date!"
      "label.errorAlert.number": string, // Default: "Numbers only!"
      "label.errorAlert.selectionRequired": string, // Default: "Please make at least one selection!"
      "label.errorAlert.email": string, // Default: "Invalid email!"
      "label.errorAlert.url": string, // Default: "Invalid url!"
      "label.errorAlert.range": string, // Default: "Please enter a number between {{attribute:min}} and {{attribute:max}}"
      "label.errorAlert.minNum": string, // Default: "Please enter a number greater than {{attribute:min}}"
      "label.errorAlert.maxNum": string, // Default: "Please enter a number lower than {{attribute:max}}"
      "label.errorAlert.maxCharacters": string, // Default: "Maximum characters reached!"
      "label.submitBtn": string, // Default: "Submit"
      [ x: string ]: string | undefined
    },
    "theme": {
      "font": string,
      "backgroundColor": string,
      "backgroundImage": string,
      "logo: {
        "type": string,
        "src": string
      };
      "questionsColor": string,
      "answersColor": string,
      "buttonsFontColor": string,
      "buttonsBgColor": string,
      "buttonsBorderRadius": number,
      "errorsFontColor": string,
      "errorsBgColor": string,
      "progressBarFillColor": string,
      "progressBarBgColor": string
    }
  },
  "patientDetails": {
    "skip": boolean, // Indicates whether asking for patient details should be skipped (default "true" for eligibility flows)
    "visibleProps": [ string ], // "firstName", "lastName", "email", "phoneNumber", "dateOfBirth", etc.
    "requiredProps": [ string ],  // "firstName", "lastName", etc.
    "customProps": [
      "[property name]": {
        "label": string,
        "patientProp": string
      }
      ...
    ]
  },
  "questions": [
    Block
  ]
}

Common question types (used both in "chat" and "typeform" mode)

Core attributes

{
  "id": string, // (optional) Used for accessing the answer value in conditions and in rules
  "q": string, // The text for the question
  "type": string, // The type of the question (see the supported types below)
  "required": boolean, // Supported only in "typeform" mode. Indicating whether providing answer to this question is mandatory
  "description": string, // Supported only in "typeform" mode. A text block appearing under the question
  "nextBtnLabel": string, // Supported only in "typeform" mode. The label of the next button
  "classnames": string, // Supported only in "typeform" mode. Custom CSS classnames for the whole question block
  "placeholder": string, // Supported only in "typeform" mode.  The question placeholder if the question has a text input
  "hiddenForPatient": boolean, // Indicating whether the question, or respectively the answer (if opening the results of a form), should be hidden for the patient
  "hiddenInPrint": boolean, // Indicating wheter the answer to the question should be hidden when viewing the results in the app or in the PDF document
  "hasTemplate": boolean // Indicating whether the text of the question and the description should be processed as templates before being shown to the user
}

1 - Type `form_bot_message`

Used typically for greeting messages. The user is not asked for any input

No additional attributes.

2 - Type `form_select_date`

No additional attributes.

3 - Type `freetext`

{
  "isLong": boolean, // Default: false // Used in "typeform" mode only
  "setMaxCharacters": boolean, // Used in "typeform" mode only. Default: false
  "maxCharacters": number // Used in "typeform" mode only
}

4 - Type `singlechoice`

{
  "choices": [
    string | { "text": string, "id": any, "weight": number }
  ]
}

5 - Type `multichoice`

{
  "choices": [
    string | { "text": string, "id": any, "weight": number }
  ],
  "noneOfTheseText": string // Used in "chat" mode only
}

Typeform mode question types

1 - Type `dropdown`

{
  "choices": [
    string | { "text": string, "id": any }
  ]
}

2 - Type `number`

{
  "setMin": boolean, // Default: false
  "min": number, // Default: 0
  "setMax": boolean, // Default: false
  "max": number
}

3 - Type `group`

Group multiple blocks on the same page

{
  "innerBlocks": [ Blocks ]
}

4 - Type `statement`

Shows text statement. The user is not asked for any input

{
  "buttonText": string, // Default: "Continue"
  "quotationMarks": boolean // Default: true
}

5 - Type `picturechoice`

{
  "choices": [
    { "text": string, "url": string, "id": any }
  ]
  "multiple": boolean // Default: false
}

Chat mode question types

1 - Type `signature`

Shows a surface area where the user can draw a signature

No additional attributes.

2 - Type `yes_no`

Supports only two options in the "choices" array

{
  "choices": [
    string | { "text": string, "id": any }
  ]
}

3 - Type `select_value`

Opens a separate view for selecting the value

{
  "values": [
    string | { "text": string, "id": string }
  ]
}

4 - Type `form_file_upload`

{
  "required": boolean // Default: true
}

5 - Type `select_doctor`

The user can select a provider from a list of providers_

{
  "answer_action": "book_doctor"
}

6 - Type `select_from_range`

{
  "choices": [
    string | { "text": string, "id": any }
  ],
  "minText": string,
  "maxText": string
}

Placeholders

In "intake forms" you can place special blocks called placeholders in the question ("q") string. During runtime they will be replaced with the respective values.

e.g. {{doctor.name}}, {{doctor.registrationNo}}, etc.

Conditions

Using a condition on a block level, you can specify the criteria under which the block will be visible.

{
  "condition": {
    "id": string, // The "id" of the block which which answer will be used for evaluating the condition
    "convert": string, // (optional) Whether the value should be converted. Currently supported: "timeDiff", "float", "int"
    "exp": string, // A math expression that can use the "weight" or the "id" (if weights are not provided) of several answers. e.g. {question1} + {question2}
    "gt": number, // (optional) Greater than
    "lt": number, // (optional) Less than
    "gte": number, // (optional) Greater than or equal
    "lte": number, // (optional) Less than or equal
    "eq": string | number, // (optional) Equal
    "neq": string | number, // (optional) Not equal
    "any": [ string | number ], // (optional) Any of the values is matched (used for "multichoice" blocks)
    "all": [ string | number ], // (optional) All of the values are matched (used for "multichoice" blocks)
    "or": [ Condition ], // (optional) Any of the sub-conditions is true
    "and": [ Condition ] // (optional) All the sub-conditions are true
  }
}

Localization

Only intake forms (/panel-admin/all-forms) can be localized at the moment. Providers are going to see the results in the language the form has been filled in, not in the language that their profile is currently set at.

The following fields can be localized:

q
description
nextBtnLabel
placeholder
noneOfTheseText
choices
formOptions.messages

Examples:

// Question (same as other block props except choices)
"q": {
    "en": "Your age is",
    "bg": "Вашата възраст е"
}

// Choices - for the 2 types (with/without id)
"choices": [
   { "en": "Woman", "bg": "Жена" },
   { "id": "some_id", "text": { "en": "Man", "bg": "Мъж" } }
]

// Form options -> messages
"formOptions": {
  "messages": {
     "label.button.ok": { en: "Ok", bg: "Напред", ... },
   }
}

Creating and setting up forms

Intake forms​

In-thread forms​

Note forms​

List of form properties and core attributes​

Common question types (used both in "chat" and "typeform" mode)​

Core attributes​

1 - Type form_bot_message​

2 - Type form_select_date​

3 - Type freetext​

4 - Type singlechoice​

5 - Type multichoice​

Typeform mode question types​

1 - Type dropdown​

2 - Type number​

3 - Type group​

4 - Type statement​

5 - Type picturechoice​

Chat mode question types​

1 - Type signature ​

2 - Type yes_no​

3 - Type select_value​

4 - Type form_file_upload​

5 - Type select_doctor​

6 - Type select_from_range​

Placeholders​

Conditions​

Localization​

Intake forms

In-thread forms

Note forms

List of form properties and core attributes

Common question types (used both in "chat" and "typeform" mode)

Core attributes

1 - Type `form_bot_message`

2 - Type `form_select_date`

3 - Type `freetext`

4 - Type `singlechoice`

5 - Type `multichoice`

Typeform mode question types

1 - Type `dropdown`

2 - Type `number`

3 - Type `group`

4 - Type `statement`

5 - Type `picturechoice`

Chat mode question types

1 - Type `signature`

2 - Type `yes_no`

3 - Type `select_value`

4 - Type `form_file_upload`

5 - Type `select_doctor`

6 - Type `select_from_range`

Placeholders

Conditions

Localization